Project steps
After the kick-off meeting, the next steps are:
Using the pdfs provided for this project, create Gazette and Legislation Indexes.
If there is to be a Gazette Index for the project, create and save it here https://drive.google.com/drive/folders/1zTd89emOu-Iz2aZtLzaN_WAOXi2oWMJU?usp=share_link
Every project will have a Legislation Index which will be created and saved here https://drive.google.com/drive/folders/1d4-e-428wko8qYJwqU3LvCaKohKBdWkj?usp=share_link
All pdfs needed to create works and tasks for the project, must now be converted to Word by the conversion team. Once the legislation index has been completed, create an appropriately named folder here https://drive.google.com/drive/folders/15l4avJb7LqrJ8pu9Kd8btnksgmFZW4Xr?usp=share_link
Within this folder created folders titled “pdfs” and “Word docs”
Move (please move them, do not copy) only the pdfs that need to be converted into the “pdfs” folder
Alert Sibulele on Slack that the pdfs are ready for conversion, also giving her a link to the folder. Ask her to save the Word docs in the “Word docs” folder and to alert you as soon as they are back from conversion.
Once you have the Word docs, create an appropriately named folder here https://drive.google.com/drive/folders/1ojXUokQNWIhea9VdLbdTCiEkSPj_XazE?usp=share_link
Within this folder created folders titled “pdfs” and “Word docs”
Move the pdfs and Word docs (keeping them in their respective folders) into these folders
Once all of this is complete the project is then handed over to the editorial team. Alert Karen on Slack that the XYZ project is ready for import. Karen will do the importing of works and creation of tasks on the platform.
Please do not take short-cuts with these steps. This process keeps things organised and avoids confusion between the different teams.
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